Power BIPowerBI Tiles

How to send Power BI reports by email using Outlook

Joel Monteiro
July 17, 2018

For years, the ability to send Power BI reports via email was one of the most requested features in Microsoft’s Business Intelligence solution. Thankfully, since March 2019, Pro users have been able to share their reports and dashboards by sending an email invitation to any user.

Sharing reports in Power BI

This was a huge step for Microsoft’s Business Intelligence service. However, those who report to non-Power BI users know that they are not often looking for the full experience, but a quick glance at the numbers. These users know the feeling of taking screenshots, attach them to an email, and hit send a little too well. However, embedding Power BI reports in emails can be as easy as inserting a picture thanks to PowerBI Tiles Pro.

Send Power BI reports via email using PowerBI Tiles Pro in Outlook

Firstly, if you haven’t done it yet, click here to download the Desktop trial version of PowerBI Tiles Pro from the product’s website. The zip will contain three executable files, one for Word, another for PowerPoint, and the third one for Outlook. For our current purpose, run the Outlook file.

Open Outlook and click on New Email. Then, navigate to the PowerBI Tiles Pro Desktop tab and click Login to connect your Power BI account to Outlook.

PowerBI Tiles Pro in Outlook

Click Add PowerBI to open a window displaying your Power BI workspaces. Navigate the list, check the ones you wish and click Add Items to add them to your email’s body.

PowerBI Tiles Pro workspaces in Outlook

Alternatively, if you wish to insert a report from Power BI Online or hosted on another website, click Add from Url and paste that report’s URL.

Pasting a URL

If you wish to add your Power BI report to a reply or include it on a forwarded message, make sure you double click the email you wish to reply to, otherwise, the PowerBI Tiles Pro tab won’t be available.

And you’re done. It is as simple as that. Using PowerBI Tiles Pro to send data via email is a very easy way to keep non-Power BI users up to date with the latest figures, but if you wish to take the process to the next and automate the email delivery, you should consider giving the more advanced PowerBI Robots a try.

PowerBI Tiles Pro trial vs full version: what’s the difference?

You can download a trial version of PowerBI Tiles Pro and use it without any limitations, save for a red watermark in your reports. If you wish to update to the full version of PowerBI Tiles Pro and remove this watermark, a 1-year license is available for only 99,99€. If you or your company wish to purchase multiple licenses, the price per unit decreases considerably.

You can download the PowerBI Tiles Online add-in for free from Microsoft’s AppSource. The trial version includes the following limitations:

  • MyWorkspace is limited to 5 dashboards and 5 reports visuals.
  • Visuals will have a watermark.
  • An advertising banner will be placed on the report selection screen.

An annual PowerBI Tiles Pro license also unlocks all features in PowerBI Tiles Online.

If you need any help using PowerBI Tiles Pro, please check the product’s 101 guide or contact us by email.

PowerBI Robots banner
Next article

PowerBI Robots version 1.4.0 is here and comes packed with new features!

After a couple of months of receiving feedback from our users, we are glad to announce that the DevScope team has just launched version 1.4.0 of PowerBI Ro[...]

Joel Monteiro
July 11, 2018